Profile of Caroli Mendez

Caroli Mendez Executive Administrative Assistant
10 years experience 0 projects worked Florida
$25.00 /hr $0 earned
active communication

Precise, diligent, and versatile professional with more than 10 years’ experience in the areas of administrative support, project coordination and management, and business analysis. Well versed at collaborating with department leaders, improving efficiencies, streamlining processes, and coordinating all areas of administrative functions.

Work History (0)

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Work Experiences

  • Executive Assistant

    UBS - Global Bible Publishing

    May 2008 - June 2014

    • Held a multifaceted position within a developed business, accountable for the development, refinement, and execution of administrative processes.
    • Partnered with publishing staff to ensure key business objectives were met.
    • Assisted the Global Publishing Director with budget management and monitoring.
    • Organized department meetings with colleagues in different time zones.
    • Prepared minutes, screened calls, made travel and meeting arrangements; translated information and reports, trained, and supervised other support staff, and customer relations.
    • Addressed antiquated and inefficient processes; tackled a 300 ISBN backlog, digitized files and boosted accuracy and productivity ten-fold.
    • Negotiated favorable contracts and rates with hotels. Contributing to a 20% savings.
    • Reduced international package delivery costs by 80%, sourced vendors and negotiated contracts.
    • Earned a reputation as a go-to resource, interfaced daily with Production Director, Managing Editor, Copyrights Coordinator, and the accounting department.
    • Served as a key customer liaison accountable for resolving problems and managing accounts.
    • Coordinated large scale marketing events to promote new products to a global market, such as, EXPOLIT, CBA, and International Book Fairs.
    • Processed accounts payable for the Publishing Unit department and building expenses.
    • Coordinated quarterly meetings with bible societies from different countries around the world.
    • Leveraged bilingual communication skills to collaborate with customers and partnered Latin American Countries.
    • Maintained and updated electronic and print files; managed publishing databases such as, domains registrations, ISBN registrations with the Library of Congress, and Weblot.

  • Executive Assistant

    GroupM Worldwide

    September 2016 - February 2017

    • Provided important level executive support to the CEO, CFO and Head of Trading. Coordinated all aspects of executive meetings including calendar management, logistics and destination management.
    • Served as a gatekeeper and centralized point of contact; ensured optimum level of communications.
    • Heightened the productivity and effectiveness of department leaders and overall team. Anticipated executive needs and provided strategic support as well as recommendations for improving operating systems, workflow processes and procedures.

  • Executive Administrative Assistant

    Thyssenkrupp Elevator

    October 2017 - November 2018

    • Provided administrative support to the Florida Regional President and the Miami Branch Manager.
    • Prepared and distributed monthly On Hold, Headcount, Service Contract Overview, Unit Attribute List, Hyperion, and Safety Inspection reports.
    • Served as a pivotal point of contact among all LOBs to ensure proper communication and reporting practices.
    • Successfully decreased the invoiced amount on hold from over $2M to less than $600K, within months of managing the report.
    • Coordinated all aspects of corporate meetings and dedicated events.
    • Assisted the Regional Service Sales Director with the recruitment process of TOPs and STEPs trainees.